Meeting Coordinator

Job Description

We are currently seeking a Meeting Coordinator to join our team in Sweden. The successful candidate will be responsible for coordinating all aspects of meetings and events at our hotel. This position requires excellent organizational and communication skills, attention to detail, and the ability to work in a fast-paced environment.


  • Manage all aspects of meeting and event planning, including room setup, audio-visual equipment, catering, and accommodations
  • Work closely with clients to understand their needs and ensure their expectations are met or exceeded
  • Develop and manage event budgets, including negotiating contracts with vendors and suppliers
  • Collaborate with other hotel departments to ensure seamless execution of events, including sales, catering, and operations teams
  • Manage event timelines and staffing, including coordinating with on-site staff and external vendors
  • Ensure compliance with all hotel policies and procedures, as well as all legal and regulatory requirements
  • Act as the main point of contact for clients and guests, providing exceptional customer service and responding to inquiries and requests promptly
  • Perform other duties as assigned by the supervisor or manager


  • Bachelor’s degree in hospitality, business, or a related field required; additional education or training in event planning or management preferred
  • Minimum of 2-3 years of experience in meeting or event planning, preferably in a hotel or hospitality setting
  • Excellent communication and interpersonal skills
  • Fluent in English and Swedish, both written and spoken
  • Strong attention to detail and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency with Microsoft Office and other computer programs

Job Category: Event Planning
Job Type: Full Time
Job Location: Sweden

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